Policies and Procedures
The following tabs are a list of our standard policies and procedures with respect to forms that are required for camp, payment and registration, camp rules, terms and conditions, etc. If you have a question regarding these rules or need more specific detail, please feel free to contact us at firstname.lastname@example.org.
In order to keep camp costs affordable and the camper’s information accurate, the application process is online only. If you do not have access to the internet, you are welcome to apply from a Williamsburg Christian Academy computer terminal. We hope you find the process easy to follow.
General Camp Guidelines
Camp Eagle's Full Day Themed Camp Series is open to campers age 3 years old (toilet trained) through 11 years of age.
Other Specialty Camps (Athletics, Interests) will have specific age ranges listed in the camp directory. If your child is outside that range, please contact email@example.com to make that request directly.
Cancellation and Refund Policy:
If you choose to switch a camp week, a $15 transfer fee per camp week is required.
Terms and Conditions:
Williamsburg Christian Academy reserves the right to:
Required Forms and Records:
A copy of each campers Physical/Immunization Records must be provided to WCA no later than June 1 (or date alternatively set after absolute lifting of any governmental restrictions related to the Coronavirus).
Forms and Records to be provided no later than June 1, 2020 (or date alternatively set after absolute lifting of any governmental restrictions related to the Coronavirus).:
Physical/Immunization Records are required each summer for all campers. Submit either the Virginia School Entrance Health Form completed by a doctor, or a school or doctor’s form with page one of the Virginia Form completed by a parent and attached to the school/doctor’s form. For children age 5 and younger, the doctor’s visit must have been completed within the last 12 months; for all other ages, a copy of the most recent record is acceptable.
Extended Care is offered to campers ages 3 years old (toilet trained) through 11 years old. The costs for extended care are not prorated but instead are a flat rate:
Williamsburg Christian Academy’s Camp Eagle Program offers an extended careprogram for 3 year old through 11 year old campers to meet the needs of workingparents. Because of space limitations, this program is only available to campers that are active in the Camp Eagle Program and only for the weeks that the camper is participating in the program. Our goal is to provide a safe and caring home-like environment for children where Christian principles are practiced. Hours of Operation Before Care -7:00 a.m. to 9:00 a.m. After Care - 4:00 p.m. to 6:00 p.m. We have designed a semi-structured program to give children safe boundaries, while allowing more freedom than the normal classroom setting. During PM care there is a generous amount of playtime. We also provide a nutritious afternoon snack each day. Our AM/PM care director and staff are CPR and first aid certified. Enrollment coincides with the Camp Eagle enrollment period. Space is limited. The AM/PM director will determine when the program is full, and notify parents.
Parents will be informed in person, by telephone, in writing, and/or through parent conferences if their child displays inappropriate behavior. Inappropriate behavior may lead to disciplinary action including possible suspension and/or termination from the program. The following list of inappropriate behaviors may result in disciplinary action, and this list may not be all-inclusive:
Children are not allowed to bring certain toys or games from home. This includes toy weapons.
At the end of the Camp day, parents or designated parties come to the classroom of their camper for pickup. At 15 minutes after dismissal time (4:15) all campers who have not been picked up are taken to the PM Care room. Our policy and insurance company requires that students be supervised at all times.
Parents will be billed based on the fee schedule for use. Invoices are prepared semi-monthly on the 15th and 30th days of the month following the provided services. The invoices will be posted to the family’s parent portal. Payment is to be made through the parent portal and is due within 10 days of being posted. Williamsburg Christian Academy reserves the right to suspend services if payments are delinquent more than 20 days from the date of invoice.
AM CARE (each camper) 7:00 AM – 9:00 AM $15.00; maximum of 2 hours per morning
PM CARE (each camper) 4:00 PM – 6:00 PM $15.00; maximum of 2 hours per afternoon
LATE PICKUP FEE (each camper) $5.00 per each 15-minute interval or fraction thereof per student.
If you are interested in Extended Care, you must fill out the following Extended Care Application Form. Space is limited, so please reserve early.
Other Matters of Note:
Camp Staff Discounts: Campers of camp staff receive a 25% discount per week for each week the staff parent works at Camp Eagle. The discount week does not need to be the same week the staff parent works at Camp Eagle.